Our Volunteer Leaders and
How They Serve You
2006 Board Executive Officers
Michael A. Scruggs, APM.APMP, leads the National Capital Area Chapter as its President. He possesses almost 20 years of proposal management experience. As President, he convenes and chairs Board meetings, develops meeting agendas, and appoints committee chairs. He previously led the Chapter’s Corporate Partners Program. Michael serves as Director of Proposal Development for OnPoint Corporation, an Arlington-based IT firm. He previously led proposal efforts for SAIC’s Enterprise and Health Solutions Business Unit. He completed his Masters and Bachelors degrees from Virginia Commonwealth University in Richmond.
Contact Michael at (703) 677-6060 or
michael@apmpnca.org.
Dennis A. Doubroff serves as the Chapter’s Vice President. He has more than 30 years of proposal development experience, and has served on the Board for the past six years. Dennis designs and leads event logistics for the Chapter’s Roundtable meetings. He owns and operates Rockville-based PBD, Incorporated, a proposal and business development firm. Dennis earned his Bachelor’s degree from the University of Maryland.
Contact Dennis at
dennis@apmpnca.org.
Lou Robinson serves as the Chapter’s Treasurer. He possesses more than 30 years of proposal experience, and has served the Chapter in various positions for the past eight years. As Treasurer, Lou keeps strict and accurate accounts of all money received by, disbursed for, and on behalf of the Chapter. He is Chief Operating Officer of Winning Proposal, Incorporated, a proposal development and production company in Falls Church. He previously worked for Lektron, Inc. Lou earned a BSEE from Virginia Tech.
Contact Lou at
lou@apmpnca.org.
Jan Cook Butorac serves as the Chapter’s Secretary. She has more than 25 years experience in the proposal field. This is Jan’s third year serving on the Board, and as Secretary, she keeps the minutes of Board meetings. Jan is an independent proposal consultant working with Proposal Management, LLC where she provides proposal writing and management and federal IT consulting from her Haymarket office. She previously worked for Northrop Grumman IT. Jan received her Master’s degree from The Johns Hopkins University and a Bachelor degree from the University of Maryland.
Contact Jan at
jan@apmpnca.org.
2006 Board Directors
John Bender is Chair of the Chapter’s Networking Committee. He possesses 15 years of proposal development experience, and has served on the Board for the past seven years. He currently leads the networking activities at all Chapter functions. He is Vice President of Advantage Consulting, a business development and management consulting firm in Annandale, where he provides proposal training and business consulting. John was formerly with Life Cycle Technology. He completed his Masters degree from the University of Southern California, and his Bachelors degree from the U.S. Naval Academy.
Contact John at
john@apmpnca.org.
Malcolm D. Higgins is Chair of the Chapter’s Program Committee. He has more than 15 years of proposal development experience. On the Board for his first year, Malcolm leads speaker planning and coordination for Round Table events. He is Senior Manager of Strategic Pursuits at Reston-based Raytheon Technical Services, a defense and aerospace systems and services supplier. He was formerly the Senior Manager of the Capture Manager Development Program at Raytheon Information and Intelligence Systems. Malcolm earned a Bachelor’s degree from George Mason University. Contact Malcolm at
malcolm@apmpnca.org.
Robert Lohfeld is Chair of the Chapter’s Professional Day Committee. He has more than 30 years in the proposal field. This is Bob’s first year on the Board where his responsibility is the development and coordination of the Chapter’s 2006 Professional Day. Bob manages Lohfeld Consulting Group, a proposal management and development firm based in Edgewater, Maryland. He formerly served as President of Lockheed Martin’s Enterprise Solutions Division. He earned his Master’s degree from the University of Maryland, and his Bachelors degree from Catholic University. He has completed Ph.D. coursework from George Washington University.
Contact Bob at
robert@apmpnca.org.
Richard Patterson is the Chapter’s Ombudsman. He has 18 years of experience in the proposal field. This is Rick’s third year on the Board, and he also oversees the activity of the Chapter’s Job Board web page. Rick owns and operates RJP Consultants, Limited, a proposal management and IT management firm in Fairfax. He previously served in the U.S. Air Force as a pilot and engineer. He received his Master’s and Bachelor’s degrees for the U.S. Air Force Academy and the University of New Mexico.
Contact Rick at
richard@apmpnca.org.
Jay L. Schiavo, CAE, is Chair of the Chapter’s Marketing & Web Site Committee. He has served on the Board for the past two years supporting the Programs Committee. Jay owns his own firm, All Media Creative Integrated Marketing Communications in Rehoboth Beach, Delaware, and consults with Falls Church-based 24 Hour Company, a firm specializing in proposal graphics. He completed his Bachelor’s degree from Marietta College in Marietta, Ohio. Contact Jay at
jay@apmpnca.org.
Christopher Stahl is Chair of the Chapter’s Corporate Partnership Program. He has more than 20 years in the capture and proposal field. In his first year on the Board he has significantly increased the number of corporate partners. Chris is President of G4i Consulting, Sterling-based firm specializing in capture and proposal management activities in the Federal marketplace. He previously led Synchris, Incorporated. Chris earned his Bachelor’s degree from San Jose State University. Contact Chris at
christopher@apmpnca.org.
Patricia Westlein is Chair of the Chapter’s Membership Committee. She has more than 19 years of experience in the proposal field. Her work on the Board for the past two years includes leading the planning and development efforts for the Chapter’s 2004 and 2005 Professional Day events. Patricia is Director of Proposal Services at Advanced Management Technology, Inc., an Arlington-based IT firm. She formerly served as Director of Proposal Development at TATC, a management consulting firm. Patricia earned her MBA and Bachelor’s degrees from George Washington University. Contact Patricia at
patricia@apmpnca.org.
Beth Wingate, MAPMP, is Chair of the Chapter’s Newsletter. She has almost 20 years in proposal development. This is her first year on the Board, and she develops and produces the Chapter’s newsletter, the Executive Summary. Beth is Proposal Center Director for management Systems Designers, Inc., a Fairfax-based IT, business management, and scientific solutions firm. She formerly served as the Marketing Services Manager for Learning Tree International USA, Inc. Beth earned her Bachelor’s degree from the College of William and Mary. Contact Beth at
beth@apmpnca.org.
How Your Board Serves You
- All Board Members are volunteers and serve a period of 12 months beginning with the February B.O.D. Meeting
- Attend 12 Board of Director Meetings prepared to discuss their responsibilities and actions to date. Six of the meetings are held at a location fairly central to all Board Members, and six meetings are by telephone conference.
- Attend six Roundtable meetings and represent the Chapter in greeting new members, asking for member input on preferences or issues. (March, May, July, September, November and January)
- Attend other activities during the period of service including other events or special committee meetings.
- Prepare or obtain the submission of at least one article annually for the newsletter.
- Identify and recruit a candidate to fill your position on the board by September so that the candidate can be introduced and elected during November and December.
Our Officers
President
- Provides the vision and direction for the local chapter.
- Has general charge, supervision, and authority over the property, affairs and business of the Chapter and its officers.
- Conducts monthly board meetings. Initiates the meeting agendas. Establishes and communicates the meeting location and time. Ensures all board members and committees routinely report on activities. Tracks action items from each meeting.
- Prepares chapter business announcements for each Roundtable including introduction of new members, announcing upcoming events, and conduct special recognition.
- Writes a column for the NCA newsletter, The Executive Summary and ensures that all important events and association business are reported in the newsletter.
- Maintains co-signature check signing responsibility with Secretary/Treasurer and serve in his/her absence to ensure bills are promptly paid.
- Serves as a point of contact with other Regional Chapters, Regional Directors and the National Association for chapter communication.
- Provides marketing and membership information to potential new members.
- Works with the Chapter Liaison to encourage interaction with other associations and coordinate cosponsored events.
Vice President
- In the absence of the President, assumes duties of the President.
- Develops the slate of officers and presents them to the membership at the November Roundtable.
- Attends monthly board meetings, contributes constructive ideas to improve the NCA chapter, and reports on activities.
- Assumes additional duties and lead special activities as requested by the President.
Secretary/Treasurer
- Maintain all financial records for chapter
- Prepare and deliver financial reports to the Board of Directors
- Review bills for accuracy and pay bills in a timely manner
- Reimburse board members for expenses such as supplies, printing, etc.
- Provide the Board of Directors and the national organization with an annual report and a semiannual report and list of meeting attendees for affiliation credits.
- Provide minutes of board meeting to the Board of Directors and submit copy to the national organization.
- Generates mailing list as required for meeting flyers and promotional materials
- Coordinates with Secretary/Treasurer to ensure membership status of meeting attendees.
- Coordinates activities for Membership Appreciation night at the March round table meeting. This includes the identification and purchase of handouts/gifts for attendees.
- Prepares annual article for the newsletter on the status of activities and plans for upcoming events.
- Ensures speakers are notified of time and location of event and send them directions if required.
Membership Chairperson
- Encourages and promotes membership in the Association and Chapter through various functions
- Maintains and updates the chapter roster of all current members
- Coordinates membership rosters with the national organization each month
- Provides an up-to-date membership mailing list to other Directors or fulfillment personnel on a recurring basis for mailings such as the newsletter, special invitations, etc.
- Identifies all new members from the national organization listing, newsletter or other sources. Sends (or causes to be sent) an individual welcoming message to each new member. Provides new member list to Roundtable Coordinator to ensure that new member is especially welcomed and identified at the first Roundtable they attend.
- Coordinates with other directors all activities to ensure retention of existing members and promotion of new membership.
Newsletter Chairperson
Edits, produces and mails the chapter newsletter The Executive Summary.
Coordinates written communication for the chapter and maintains a record of previous newsletters and articles about the chapter.
Chapter Liaison
- Serve as a point of contact with other Regional Chapters, Regional Directors and the national association for chapter communication.
- Coordinate with other associations to conduct cosponsored events.
- Prepare a brief written article on related national organization events and other chapter events to inform the chapter members
- Identify potential speakers for Roundtable events or provide topics of interest for member events
- Serve as a representative to other organizations to describe and promote NCA and APMP and encourage ways to work together.
Programs Chairperson
- Plans and obtains program presentations and speakers for the Roundtable and other special meetings or events.
- Programs, plans, creates and coordinates programs for Chapter meetings, including locations, presentations, speakers and workshops.
- Identifies speakers for upcoming events (both round tables and pre-dinner events) and collect biographical information for introductions and description of presentation(s) for meeting announcements.
- Prepares round table meeting announcements (including registration forms) and distributes one month in advance.
- Contacts speakers prior to event to ensure all plans are in place (including handouts).
- Prepares chapter meeting announcements for each Roundtable
- Communicates upcoming events to the membership through e-mail announcements, newsletter and Web site.
- Regularly attends monthly board meetings.
- Writes a column for the NCA newsletter, The Executive Summary reporting the events in the newsletter.
- Serves as a point of contact with other Regional Chapters, Regional Directors and the National Association for chapter communication.
- Works with the Chapter Liaison to encourage interaction with other associations and coordinate cosponsored events.
Roundtable Chairperson
- Coordinates all meeting arrangements with hotel including menu selection, room setup, minimum meeting attendees, billing rates, audio visual equipment, etc.
- Reviews and approvals all catering requirements in advance of meeting.
- Regularly attends board meetings and reports on activities.
- Prepares name tags for meeting attendees that include name, organization, and menu selection.
- Prepares meeting registration lists that reflect attendees in alphabetical order by last name, organization, payment status, menu selection, and membership status. Ensure a copy of this table (with walk-in information) is forwarded to the Secretary/Treasurer.
- Collects and distribute communications, promotional items or other items for each round table meeting.
- Coordinates meeting logistics such as hotel arrangements, registration, etc.
- Advise other directors of the arrival of new first-time members at a function so that they may extend a special greeting to the new member and introduce that member to other members of the board and other members of the chapter.
Director At Large
- Regularly attends board meetings and report on activities.
- Regularly attends and support the Chapter events.
- Participates in planning and decision-making.
- Solicits support for all programs from the members and colleagues of the organization.
- Meets and welcomes new members and colleagues and provide them with information about the organization and events, answer questions, and make introductions to other members and colleagues.
Build your leadership skills as an NCA Volunteer.
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